Data Validation Monitoring - Discipline Staging Announced
District-level reports of the 2014 discipline records data validation indicators and student-level reports were posted to the TEA Secure Environment (TEASE) Accountability application on November 21, 2014. Reports are available only for districts that triggered one of the nine DVM-D indicators. Districts were encouraged to review and analyze these reports to ensure the discipline records data they submit reflect the requirements of discipline record reporting, including the requirements contained in the 2014-2015 PEIMS Data Standards and Appendix E. Based on that review, districts should have determined whether any new or additional procedures needed to be implemented to ensure the accurate submission of discipline record data.
For the 2014-2015 year, intervention staging for DVM-D was determined by which indicators the district triggered, including longitudinal data, and the number of indicators the district triggered. Staging will be posted Tuesday, February 24, 2015, in the Intervention, Stage, and Activity Manager (ISAM) application in TEASE. Through ISAM, a district can determine which stage of intervention has been assigned for DVM-D. All districts that triggered any DVM-D indicator have been assigned an intervention stage.
Districts assigned to Stage 1 will complete the DVM-D workbook for the indicator triggered and develop a DVM-D corrective action plan (DVM-D CAP) to address any discipline record coding or documentation discrepancies and/or noncompliance. Completion due date is April 10, 2015. Districts in Stage 1 will maintain the DVM-D workbook, DVM-D CAP, and supporting documentation locally. These districts will submit intervention and supporting documentation only upon request of the Texas Education Agency (TEA).
Districts assigned to Stage 2 or 3 will complete the DVM-D workbook for the indicator(s) triggered and develop a DVM-D CAP to address any discipline record coding or documentation discrepancies and/or noncompliance. The due date for completion and submission to TEA is April 10, 2015. Further, districts assigned to Stage 3 will engage in follow-up support activities to help ensure the successful implementation of corrective actions and discipline records data submission. Specific follow-up activities will be determined after the review of the submitted DVM-D workbook(s) and DVM-D CAP.
Additionally, districts assigned to Stage 2 or 3 will need to designate a DVM-D program contact in ISAM. Step-by-step instructions for completing this task will be located under Intervention Guidance and Resources on the DVM-D page of the TEA website.
Data validation interventions are coordinated with performance interventions to the extent possible and tailored to data accuracy concerns. If a district staged for interventions in the DVM system also is identified for an on-site program effectiveness review in the PBM system, the on-site review will include a review of data quality and data reporting systems.
Information related to the DVM-D indicators is available in the 2014 Discipline Records Data Validation Manual.
Intervention documents, including the Data Validation Guidance Document, and tools for conducting the DVM-D intervention activities will be posted to ISAM and the TEA website on February 24, 2015. Districts selected for on-site data validation reviews will receive individualized correspondence from TEA detailing required intervention activities.